Managing the Float and Cash

Vektori Till: Managing the Float and Cash

The cash management functions are designed for the secure and precise tracking of cash during a shift or day.

Start of Day: Setting the Float

• Select "Actions -> Cash Management: Open / Reconcile" from the interface.
• Note on unopened till: If the till has not yet been opened that day, you will see a yellow notification stating "The till drawer has not been opened today".
• Enter the starting balance: Count the cash in the till and enter it into the system. You can do this in two ways:
  • Denominations: Use the plus and minus buttons to precisely indicate how many of each note and coin are in the till (e.g. €50, €20, €2, etc.).
  • Numeric keypad: You can also enter the quantity directly using the numeric keypad on the right-hand side.
• Confirm: Finally, press the "Open till drawer" button at the bottom, which also displays the total amount you have entered.

Adding and Removing Cash

Sometimes you need to add change to the till or transfer money to the safe during the day. These transactions are managed from the Transactions view.

• Go to transactions: Select "Cash Management: transactions". Here you can also see an estimate of the current amount of cash in the till ("Cash in till now (estimate)").
• Select action: Click the green "Add cash" button (e.g. to add change) or the red "Remove cash" button (e.g. to transfer money to the safe).
• Record the transaction: In the pop-up window, you can choose between two input methods from the tabs at the top:
  • Amount tab: Enter the desired total amount in the top field. You can also write a note in the "Add a comment..." field explaining why the money was transferred.
  • Denominations tab: Alternatively, you can specify exactly which notes and coins you added or removed.
• Confirm the transaction using the button at the bottom (e.g. "Add cash").

End of Day: Till Reconciliation

At the end of the shift or working day, the actual amount of cash in the till is counted and compared to the expected balance calculated by the software.

The reconciliation view consists of the following sections:

1. Formation of the expected balance At the top of the window, you can see a breakdown of how the expected till balance is formed:

• Reconciliation: The float entered at the start of the day (or the amount from the previous reconciliation) and the time it was recorded.
• Cash sales: Cash payments received during the day (displayed with a green plus sign).
• Additions & Withdrawals: Any cash added or removed from the till during the day.
• Expected balance: Based on these figures, the software’s calculated estimate of how much cash should be in the till.

2. Counting the cash (Reconciliation) Count the cash in the till and enter it into the system:

• Entering quantities: You can click on the note or coin you want from the left (e.g. €1) and enter the quantity directly using the numeric keypad (how many of that coin/note are in the till).
• The software automatically calculates the amounts based on the quantities entered and updates the total till amount below the keypad.

3. Reconciliation difference and notes

• Difference: The system compares the total amount you entered with the expected balance and shows any discrepancy. For example, a negative figure in red (such as -620.05 in the image) means there is a shortage of cash compared to the expected amount.
• Notes: If there is a discrepancy in the reconciliation (e.g. missing or surplus cash), you can write a free-text explanation in the "Notes" field.

4. Confirmation and history

• Confirm reconciliation: Once all cash has been counted and any discrepancies recorded, complete the reconciliation by pressing the blue Confirm reconciliation button at the bottom. The button shows the total amount to be confirmed.
• Previous reconciliations: At the bottom of the window is a log where you can see the times, amounts, and any discrepancies from previous reconciliations, marked in green or red.